Initiate the Visitor Process


At this time you have decided you would like to invite a visitor to campus. Please see next steps below.

Visiting Scholar

Email CEESAO@seas.ucla.edu with the below information:

1. Basic Details
Visitor Name:
Visitor Email:
Visitor Expected dates of visitation:

2. Salary
Will this appointment be with or without pay. If paid, please provide account number.

3. Mandatory Fees
Provide an account number to be used for the below mandatory fees.
BruinCard $7.50
Document shipment $30
Visa Processing: $340 + $40 per dependent (per year of appointment)

4. Provide a description and breakdown of duties for the appointment.
Description example: Expected to preform scholarly research in the areas of: (i) X, (ii) X, and (iii) X. Research collaboration will likely lead to fruitful scientific outcomes.  Expected to publish several journal papers with [faculty] as a result of research collaboration and visiting appointment.

Breakdown of Duties Example:
Breakdown of Duties
Teaching: 0%
Research: 70%
Publications: 30%
Observation: 0%
Training: 0%
Attending Conferences: 0%

5. Where will the visitor be located and does the visitor need keys?

Visiting Graduate Researcher

Email CEESAO@seas.ucla.edu with the below information:

1. Basic Details
Visitor Name:
Visitor Email:
Visitor Expected dates of visitation:

2. Salary
Will this appointment be with or without pay. If paid, please provide account number.

3. Voluntary Fees
Will you be paying the voluntary fees or will the visitor pay?
Fee breakdown may be found HERE.

4. Mandatory Fees
Provide an account number to be used for the below mandatory fees.
BruinCard $7.50
Document shipment $30

5. Provide a description and breakdown of duties for the appointment.
Description example: Expected to preform scholarly research in the areas of: (i) X, (ii) X, and (iii) X. Research collaboration will likely lead to fruitful scientific outcomes.  Expected to publish several journal papers with [faculty] as a result of research collaboration and visiting appointment.

Breakdown of Duties Example:
Breakdown of Duties
Teaching: 0%
Research: 70%
Publications: 30%
Observation: 0%
Training: 0%
Attending Conferences: 0%

6. Where will the visitor be located and does the visitor need keys?


What Happens Next?


Visiting Scholar

  1. CEE SAO contacts the visitor to request necessary materials to create Visiting Scholar and DS-2019 applications. Faculty may also provide visitors with the Visiting Scholars – Initiating the Visitor Process link. (time varies)
  2. CEE SAO creates Visiting Scholar and DS-2019 applications. (1 week)
  3. CEE SAO obtains faculty and department chair signatures on all documents. (time varies)
  4. Visiting Scholar application sent to the HSSEAS Dean’s Office for Approval. (1-2 weeks)
  5. If approved, CEE SAO sends DS-2019 application to the Dashew Center. (10 business days)
  6. CEE SAO ships DS-2019 to visitor. (1 week)

Visiting Graduate Researcher (VGR)

  1. CEE SAO contacts the visitor to request necessary materials to create VGR and DS-2019 applications. Faculty may also provide the visitor with the Visiting Graduate Researchers – Initiating the Visitor Process link. (time varies)
  2. CEE SAO creates VGR and DS-2019 applications. (1 week)
  3. Faculty Advisor and Department Chair electronically sign VGR application and physically sign DS-2019 application. (time varies)
  4. VGR application sent to the UCLA Graduate Division for Approval. (1-2 weeks)
  5. If approved, CEE SAO sends DS-2019 application to the Dashew Center. (10 business days)
  6. CEE SAO ships DS-2019 to visitor. (1 week)

How to Request an Extension


Visiting Scholar

Email CEESAO@seas.ucla.edu with the below information:

1. Basic Details
Visiting Scholars maximum length of stay is 5 years.
Visitor Name:
Visitor Email:
Visitor extended dates of visitation:

2. Salary
Will this extended appointment be with or without pay. If paid, please provide account number.

3. Mandatory Fees
Indicate acknowledgement that you approve the additional fees listed below to be charged to the account previously provided.
BruinCard $7.50
Visa Processing: $340 + $40 per dependent (per year of appointment)

Visiting Graduate Researcher

Email CEESAO@seas.ucla.edu with the below information:

1. Basic Details
Maximum length of stay for a VGR is 24 months.
Visitor Name:
Visitor Email:
Visitor extended dates of visitation:

2. Salary
Will this appointment be with or without pay. If paid, please provide account number.

3. Voluntary Fees
Will you be paying the voluntary fees or will the visitor pay?
Fee breakdown may be found HERE.

4. Mandatory Fees
Indicate acknowledgement that the below fees will be charged to the account previously provided.
BruinCard $7.50


What Happens Next (Extension of Stay)


Visiting Scholar

  1. CEE SAO contacts the visitor to request necessary materials to create Visiting Scholar and DS-2019 extension applications. Faculty may also provide visitor with the Visiting Scholars – Initiating the Visitor Process link. (time varies)
  2. CEE SAO creates Visiting Scholar and DS-2019 extension applications. (1 week)
  3. CEE SAO obtains faculty and department chair signatures on all documents. (time varies)
  4. Visiting Scholar extension application sent to the HSSEAS Dean’s Office for Approval. (1-2 weeks)
  5. If approved, CEE SAO sends DS-2019 extension application to the Dashew Center. (10 business days)
  6. Visitor notified that the new DS-2019 is available for pick-up at the Dashew Center. (1 week)

Visiting Graduate Researcher (VGR)

  1. CEE SAO contacts the visitor to request necessary materials to create VGR and DS-2019 extension applications. Faculty may also provide the visitor with the Visiting Graduate Researchers – Initiating the Visitor Process link. (time varies)
  2. CEE SAO creates VGR and DS-2019 extension applications. (1 week)
  3. Faculty Advisor and Department Chair electronically sign VGR application and physically sign DS-2019 application. (time varies)
  4. VGR extension application sent to the UCLA Graduate Division for Approval. (1-2 weeks)
  5. If approved, CEE SAO sends DS-2019 application to the Dashew Center. (10 business days)
  6. Visitor notified when DS-2019 is available for pick-up at the Dashew Center. (1 week)