M.S. Checklist

 

Prior to 1st Quarter

Final Transcripts: Verification of degree

Students are required to submit final official transcripts. Students may refer to their ‘Graduate Admission Checklist’ available in MyUCLA to confirm if they have already submitted final official transcripts.

Documents may be mailed to the following address or dropped off in the Civil and Environmental Engineering Student Affairs Office (Boelter Hall 5732-A) when you arrive on campus.

UCLA
Civil & Environmental Engineering
Attn: Admission
420 Westwood Plaza
Room 5732 Boelter Hall
Los Angeles, CA 90095-1593

International students please visit the Graduate Division Required Academic Records website to determine all academic records that are required.

Students must submit final academic records before the first day of class for their first term of enrollment.

Completion of prerequisites

Each major field has a set of required preparatory courses which are normally completed during undergraduate studies. Equivalent courses taken at other institutions can satisfy the preparatory course requirements. The preparatory courses cannot be used to satisfy course requirements for the master’s degree.

Please refer to the Civil and Environmental Engineering Program Requirements to view preparatory course requirements for each major field.

Students will communicate with their faculty advisor to determine deficiencies and outline a plan to take preparatory courses, if needed. Students are eligible to fulfill preparatory course requirements prior to the start of their graduate program at UCLA.

Registration

Please view the Registrar’s Academic Calendar to view important dates regarding registration including when Schedule of Classes is available, when enrollment opens, and registration fee deadlines.

Registration consists of paying fees and enrolling in classes. Registration fees and other University charges are paid through BruinBill. BruinBill is an electronic bill (eBill) that students view in MyUCLA. Enrollment in classes is completed via MyUCLA. Students must complete both processes by the established deadlines to be officially registered and enrolled for the term.

Please view the Civil and Environmental Engineering Program Requirements. Twelve units per term are considered the normal enrollment for graduate students and are required to be counted as full-time status. Typically, students enroll is three ‘core’ courses plus a Special Topics or Seminar course. However, please note that your assigned faculty advisor will consult with you to determine and approve your fall course schedule. Please note that some major field areas will coordinate registration during departmental orientation.

Please also use the MS Program of Study to guide your registration. The document contains basic registration guidelines as well as sample registration plans for each major field.

What are PTE #’s? Permission to Enroll (PTE) numbers are required for certain courses. You will typically need a PTE # if you are a graduate student attempting to register for an undergraduate course or a Civil Engineering major attempting to register for a non-Civil Engineering course. Instructors may distribute PTE #s during the summer or may choose to wait until the first week of class to distribute. If you need a PTE #, you may contact the instructor of the course or show up to class during Week 1.

Graduate students are responsible for registering (paying fees), enrolling (enrolling in specific courses for a specific number of units and a grading basis), and making changes in registration and enrollment each term by the Graduate Council-approved deadlines posted in the Registrar’s calendar in the online Schedule of Classes. Unless granted a formal leave of absence, graduate students are expected to register every term, including the term in which their degree or certificate is to be awarded.

Writing Requirement/ESLPE (International Students)

All international students are required to complete the ESLPE unless they meet one of the exemption criteria below. You were notified as part of your admission offer from the university if you are required to take the ESLPE.

If you are required to take the ESLPE you should do so prior to or during your 1st quarter.
The results of the exam may require you to complete up to 2 quarters of ESL course enrollment. ESL courses cannot be completed concurrently.

There are 3 potential results of the exam:
1) Pass/Exempt score: You have fulfilled the ESL Writing Requirement; no further action required.
2) Placement into ESL 300: This means you are required to take ESL 300 and ESL 301 in order to graduate.
3) Placement into ESL 301: This means you are required to take ESL 301 in order to graduate.

If you are placed into an ESL course you complete this requirement as soon as possible. 
Students who do not complete the English Language Requirement will not be eligible to graduate. Students are not allowed to retake the ESLPE exam. The ESL Writing Requirement pertains to academic writing only, not speaking or fluency, and has no bearing on whether a student is permitted to work as a TA.

Registration
When registration is available you may complete registration on the ESLPE website: http://wp.ucla.edu/index.php/placement-exam-schedule/eslpe

Writing Requirement Exemptions
1. Taking the ESLPE and receiving a pass/exempt score.
2. Entering UCLA with a score of 100 or above on the TOEFL iBT or at least a 7.5 overall band score on the IELTS exam.
3. Holding a bachelor’s degree or higher from a university located in the U.S. or another country in which English is the primary language.

If you were told you are required to take the ESLPE, but you meet exemption #2 or #3 listed above please contact the Writing Programs office.


2nd Quarter

M.S. Program of Study

Form: Complete M.S. Program of Study form

Deadline: Friday of 4th week of 2nd quarter of enrollment

Signatures to be obtained by student: Faculty Advisor

Signatures to be obtained by SAO: SAO, Departmental Graduate Advisor

Where to submit: Boelter Hall 5732-A or Jesse’s mailbox

Notes: Petitions and transcripts pertinent to the Master’s program should be attached to the Program of Study form. See page 2 of Program of Study for more details.

Committee Nomination (Thesis Track Only)

Form: Graduate Division Website

Deadline: End of quarter prior to last quarter in M.S. Program

Signatures to be obtained by student: None

Signatures to be obtained by SAO: Departmental Graduate Advisor

Where to submit: Boelter Hall 5732-A or Jesse’s mailbox

Notes: Students should work with their thesis chair to discuss committee members. Committee members must agree to serve on committee prior to submitting the Committee Nomination Form.


Final Quarter

M.S. Program of Study Revision

If anything has changed from your original Program of Study, you must submit a new Program of Study.

Form: Complete M.S. Program of Study form

Deadline: Friday of 2nd week of Final quarter of enrollment

Signatures to be obtained by student: Faculty Advisor

Signatures to be obtained by SAO: SAO, Departmental Graduate Advisor

Where to submit: Boelter Hall 5732-A or Jesse’s mailbox

Notes: Petitions and transcripts pertinent to the master’s program should be attached to the Program of Study form. See page 2 of Program of Study for more details.

Advancement to Candidacy (ATC)

Form: Complete M.S. Advancement to Candidacy form

Deadline: Friday of 2nd week of last quarter in M.S. Program

Signatures to be obtained by student: Student

Signatures to be obtained by SAO: Chair or authorized departmental advisor signature

Where to submit: Boelter Hall 5732-A or Jesse’s mailbox

Notes: Students pursuing the Comprehensive Exam or Thesis option must submit an Advancement to Candidacy form. If students plan to take longer than 3 quarters to complete the MS degree, students must contact the CEE SAO at CEESAO@seas.ucla.edu. Email should include UID, anticipated quarter of completion, and intention to pursue comprehensive exam or thesis track. Faculty advisors must be cc’d on the email.

Filing Fee Notes: An eligible student who plans to pay a Filing Fee in the final quarter must advance to candidacy at least one quarter prior to using the Filing Fee. The Advancement to Candidacy form must be received at Boelter Hall 5732-A or Jesse’s mailbox by Friday of the first week of the quarter in time to be processed and submitted to the Registrar’s Office no later than the Friday of second week of the quarter. Students may not advance to candidacy in the same quarter as using a Filing Fee.

Comprehensive Exam Result (Comp Exam Track Only)

Each area (Civil Engineering Materials, Environmental and Water Resource Engineering, Geotechnical Engineering, Structural/Earthquake Engineering, Structural Mechanics) determines the delivery method of the comprehensive exam. Comprehensive exams can consist of one exam, exam question(s) included in other exams, or an evaluation including a written and/or oral component. Typically, during the final quarter in the MS program, students are notified of their comprehensive exam result and the SAO will report all results to the Registrar.

File Manuscript (Thesis Track Only)

Know the deadlines.  Read the handbook.  Attend a workshop.

Areas of Study

Civil Engineering Materials; Environmental and Water Resources Engineering; Geotechnical Engineering; Structural Mechanics;  Structural/Earthquake Engineering; Structures and Civil Engineering Materials. Detailed program requirements for each area of study may be found on the Graduate Division Program Requirement website.

Course Requirements

There are two plans of study that lead to the M.S. degree, the capstone plan (comprehensive examination) and thesis plans. For both plans, at least nine courses are required, a majority of which must be in the Civil and Environmental Engineering Department. At least five of the courses must be at the 200-level. In the thesis plan, seven of the nine must be formal 100- or 200-series courses. The remaining two may be 598 courses involving work on the thesis. In the comprehensive examination plan, 500-series courses may not be applied toward the nine-course requirement. A minimum 3.0 grade-point average is required in all coursework and in all 200-level coursework. Each major field has a set of required preparatory courses which are normally completed during undergraduate studies. Equivalent courses taken at other institutions can satisfy the preparatory course requirements. The preparatory courses cannot be used to satisfy course requirements for the master’s degree. Courses for the master’s degree must be selected in accordance with the lists of required graduate courses and elective courses for each major field listed in the CEE Program Requirements. Undergraduate Courses. No lower division courses may be applied toward graduate degrees.

Foreign Language Requirement

None.

Capstone Plan: Comprehensive Examination

In addition to the course requirements, a comprehensive examination is administered that covers the subject matter contained in the program of study. The comprehensive exam may be offered in one of the following formats: (1) a portion of the doctoral written preliminary examination, (2) examination questions offered separately on final examinations of common department courses to be selected by the committee, or (3) a written and/or oral examination administered by the comprehensive examination committee. The examination is administered by a comprehensive examination committee consisting of at least three faculty members.In case of failure, the examination may be repeated once with the consent of the graduate adviser.

Thesis Plan

Every master’s degree thesis plan requires the completion of an approved thesis that demonstrates the student’s ability to perform original, independent research. In addition to the course requirements, under the thesis plan students are required to write a thesis on a research topic in civil and environmental engineering supervised by the thesis advisor. A thesis committee reviews and approves the thesis. No oral examination is required.

Time to Degree

The normative duration for full-time students in the M.S. program is three quarters. The maximum time allowed for completing the M.S. degree is three years from the time of admission to the M.S. program in the School. Each quarter students must maintain satisfactory academic progress toward their degree. Quarters taken on an approved Leave of Absence do not count toward the three year time limit.

Continuous Registration

Unless granted a formal leave of absence, graduate students are expected to register every term, including the term in which their degree or certificate is to be awarded. A student must be registered in order to take any University examination with the exception of those that are permitted by payment of the Filing Fee (master’s comprehensive or doctoral final oral examination [defense if the dissertation]). Students must be registered during the regular academic quarter when they take the written and oral qualifying examinations for the doctorate. To be eligible to take such examinations in the summer, the student must have been registered in the immediately preceding Spring term. If students have completed all requirements for the degree except the filing of the thesis or dissertation and/or the final examination (master’s comprehensive or doctoral final oral examination), they may be eligible to pay the Filing Fee (half the registration fee) instead of registering. Failure of students to register as required will constitute presumptive evidence that they have withdrawn without leave from the Graduate Division, and that to be readmitted, they must apply formally in competition with all other applicants for admission.

Registration in the Final Quarter for the Award of the Degree

If a student is completing courses, using faculty time, library facilities, laboratories, or other University resources, or receiving University funds, the student is required to register in the final term in which the student expects to receive the degree.

Registering in Online Classes

On-campus students may register in online coursework to fulfill program requirements. Students may view the online course policies and offerings via the UCLA HSSEAS MS Online office website.  Students should obtain approval from their faculty advisor. Please note that the cost of the course would be in addition to the regular campus tuition and fees. For example, if an online course costs $4000 you would be required to pay the regular tuition/fees + $4000. UCLA tuition/fees may be found here. UCLA HSSEAS online course fees may be found here. If you are interested in enrolling in an online course email CEESAO@seas.ucla.edu with the following information: your name, UID, online course and term offered, statement indicating you agree to pay the extra cost associated with enrolling in an online course. Be sure to cc your faculty advisor which will indicate their approval. The CEE SAO will then contact the MS Online admission office and ask that they allow you to enroll in the course.

Filing Fee Notes

There are benefits (reduced cost) and limitations (not allowed to receive funding, not allowed more than 12 hours of university resources, no library access) to filing fee. MS Comprehensive Exam students will most likely not utilize the Filing Fee option unless they fail the comprehensive exam and need to stay an additional quarter to re-take the exam. Typically, MS Thesis and PhD students utilize the filing fee. However, beginning Fall 2016 there are significant changes to the Filing Fee policies:

Usage Period: Students on filing fee will only have the first two weeks of the filing fee quarter to complete degree requirements. We do not recommend that you plan on using filing fee in your final quarter to complete degree requirements. Filing fee should be used as a back-up plan in case an emergency situation occurs where you cannot complete degree requirements in the preceding quarter.

Application: Students must submit the filing fee application one quarter prior to the filing fee term. For example, students who wish to go on filing fee for Winter must submit the filing fee application at the end of Fall.

ATC: Students must Advance to Candidacy (ATC) at least one quarter prior to using the filing fee. The ATC form must be received by the Student Affairs Office (BH 5732-A) no later than Friday of Week 1 to provide enough time to process and submit to the Graduate Division by Friday of Week 2.

Summer Funding: Students who plan to utilize filing fee in Fall are not eligible to receive Graduate Division Block Grant funding or Graduate Division Conference Travel Reimbursement issued through the Civil and Environmental Engineering department during Summer.

International Students: The Dashew Center will shorten the I-20 or DS-2019 end dates for all F-1 and J-1 students on filing fee status to the end of Week 2 of the student’s filing fee quarter. Students who wish to maintain F-1 and J-1 visa status until the end of the quarter must be registered full-time by the end of Week 2 of that quarter.

Certificate of Completion

A Certificate of Completion from UCLA is only necessary when you must immediately submit proof of completion to an employer or other institution. If needed, you can contact the Registrar’s Office only after receiving the final email confirmation from the Graduate Division of the completion of all filing requirements.

Official Transcripts & Diplomas

Complete official transcripts are available approximately 30 working days after the last day of the term. For graduating students, official transcripts with the graduation date included are available approximately seven weeks after the end of the term. Diplomas for graduate students are available approximately three months after the degree award date. Information about obtaining your diploma in person or by mail is sent to your e-mail address approximately six weeks after the end of your final term. For further information please visit the Registrar’s website.

Summer Information

To satisfy continuous registration, a graduate student should register in Fall, Winter and Spring terms. Enrollment in Summer may not substitute for registration in a regular term. For Ph.d. Students: A student who registered in the preceding Spring term may take the written and oral qualifying examinations for the doctoral degree during the Summer. A student who did not register in Spring must wait until the Fall to take these examinations, at which time the student must be registered. For M.S. & Ph.D. Students: Per the continuous registration policy, in order to be eligible to take the master’s comprehensive or doctoral final oral (dissertation defense) examination, file a thesis or dissertation, or receive a degree during a Summer Session, a student must either pay the Filing Fee, if eligible, or register and enroll in at least four units during the Summer Session.

Registration: If students register in summer to graduate, typically students register in one of the following courses under their faculty advisor: C&EE 296 (for MS Comprehensive Exam students), C&EE 598 (For MS Thesis students), C&EE 599 (For PhD students). These summer courses are not made available unless a student sends a request to CEESAO@seas.ucla.edu and includes their name, UID, faculty advisor name, and requested course of registration. Students may select to take a regular 4 unit course during the summer and are not required to take the courses listed, but most students typically enroll in one of the courses listed. Continuing students (will register in Fall) do not have to register in Summer. See Filing Fee section above for Filing Fee details.

Recommendations: (a) If a student is graduating in Summer and will be receiving funding from the university during summer, he/she must register in summer. Please note there is no tuition/fee reimbursement for the summer term. Students will be responsible for paying the tuition/fees if registered. (b) If a student plans to be on filing fee during summer and is unsure if he/she will make the deadline to file the thesis or dissertation, do not submit the filing fee application until later in the summer. (c) A MS student who is continuing to the PhD program in Fall may want to consider waiting to submit the MS Thesis until the Fall term. That way the student does not have to pay to register or use filing fee in Summer. The student will still be able take courses toward the PhD program in Fall.

Interest in Continuing to Ph.D.

Form: Submit Intent to Advance to Ph.D. Form, Ph.D. Proposal of Fields Form, and Change of Major Form

Deadline: Friday of 2nd week of quarter (Fall, Winter, Spring) preceding quarter of intended Ph.D. start term. For example, if you intend to begin your Ph.D. in the Fall quarter, submit the Intent to Advance to Ph.D. Form in the preceding Spring quarter.

Where to submit: Boelter Hall 5732-A or Jesse’s mailbox

Students must still submit M.S. Program of Study and Advancement to Candidacy to complete their M.S. degree.

On the Intent to Advance to Ph.D. Form, students will list a potential Ph.D. faculty advisor and one other faculty advisor. Both faculty will be requested (by SAO) to submit recommendations. Students should contact faculty prior to submitting the form to discuss interest in pursuing the Ph.D. program.

Students may be eligible to complete the Ph.D. Preliminary Exam. Keep in mind the M.S. Comprehensive Exam and the Ph.D. Preliminary Exam may be different. Students should contact their faculty advisor to discuss the Preliminary Exam.

International students who are approved to continue to the Ph.D. program, must contact the Dashew Center for International Students & Scholars to request a Change of Education Level (COEL) I-20 to reflect their new degree objective. Students will also need to submit a new proof of funding. If receiving department support, the Student Affairs Officer will provide a verification of funding letter only when she receives the following: 1) email from the student requesting the letter, 2) information from the student’s faculty advisor indicating how the student will be funded. The Student Affairs Officer will then notify the student when the letter is ready for pick-up. Students who plan on traveling internationally soon after completing the M.S. degree, but before starting the Ph.D. degree, should make sure all documents (Intent to Advance to Ph.D. form, faculty recommendations, and information regarding student funding) are submitted by the deadline indicated above.