Faculty – Initiate the Visitor Process


At this time you have decided you would like to invite a visitor to campus.
Please complete the relevant form below to send the necessary information to the SAO.

Visiting Graduate Researcher or Visiting Scholar

* indicates required field


Visiting Graduate Researchers are students currently enrolled in a graduate program. If the visitor is a registered student, their paperwork must be processed as a Visiting Graduate Researcher.

1. Basic Details

Expected dates of visitation
(Maximum of five years):
(Initial appointment cannot exceed two years. May be extended for one additional year for a maximum total of three years)

2. Salary

3. Mandatory fees
  • BruinCard $7.50
  • Document shipment $30
  • Visa Processing: $340 + $40 per dependent (per year of appointment)
    Note: VGRs pay this fee, but the department pays for Visiting Scholars

4. Provide a description and breakdown of duties for the appointment

Example of description: Expected to preform scholarly research in the areas of: (i) X, (ii) X, and (iii) X. Research collaboration will likely lead to fruitful scientific outcomes. Expected to publish several journal papers with [faculty] as a result of research collaboration and visiting appointment.


Example of breakdown of duties:
Breakdown of Duties
Teaching: 0%
Research: 70%
Publications: 30%
Observation: 0%
Training: 0%
Attending Conferences: 0%


5. Location and Keys

If the visitor will need keys, the visitor must request them using the process described here.




What Happens Next?


Visiting Scholar

  1. CEE SAO contacts the visitor to request necessary materials to create Visiting Scholar and DS-2019 applications. Faculty may also provide visitors with the Visiting Scholars – Initiating the Visitor Process link. (time varies)
  2. CEE SAO creates Visiting Scholar and DS-2019 applications. (1 week)
  3. CEE SAO obtains faculty and department chair signatures on all documents. (time varies)
  4. Visiting Scholar application sent to the HSSEAS Dean’s Office for Approval. (1-2 weeks)
  5. If approved, CEE SAO sends DS-2019 application to the Dashew Center. (10 business days)
  6. CEE SAO ships DS-2019 to visitor. (1 week)

Visiting Graduate Researcher (VGR)

  1. CEE SAO contacts the visitor to request necessary materials to create VGR and DS-2019 applications. Faculty may also provide the visitor with the Visiting Graduate Researchers – Initiating the Visitor Process link. (time varies)
  2. CEE SAO creates VGR and DS-2019 applications. (1 week)
  3. Faculty Advisor and Department Chair electronically sign VGR application and physically sign DS-2019 application. (time varies)
  4. VGR application sent to the UCLA Graduate Division for Approval. (1-2 weeks)
  5. If approved, CEE SAO sends DS-2019 application to the Dashew Center. (10 business days)
  6. CEE SAO ships DS-2019 to visitor. (1 week)